10 Effective LMS RFP Guidelines

Upside Learning

We received a Request For Proposal (RFP) from a leading Banking and Financial organization last week to deploy an enterprise wide Learning Management System. Would this LMS RFP process help the organization achieve its objective of finding a suitable solution? I firmly believe that the answer is “NO” While creating a LMS RFP, one needs to provide a precise and accurate description of organization needs. Here are 10 guidelines to draft an effective LMS RFP.

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LMS RFP Tips: How to Find Your Best Learning Technology Fit

Talented Learning

Is the LMS RFP a Necessary Evil? A Request for Proposal (RFP) is one of the most widely used yet controversial tools for learning management systems buyers. The LMS RFP has developed a bad reputation because it is easily misunderstood. Shopping without an RFP may seem faster, easier and less complex, but your selection process will be subjective and loaded with assumptions that increase risk. Clients expect me to help them avoid RFP missteps.

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The Benefits of a Request for Proposal (RFP)

dVinci Interactive

Consider capacity, budget and timeline, and if you prefer to engage a partner on a project basis or start a broader contractual relationship. Once you have a general idea of your needs, budget, and timeline, you should develop an eLearning Request for Proposal (RFP). The RFP is your tool for qualifying and eventually selecting an eLearning partner. We recently posted a custom eLearning RFP template on our learning solutions website.

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Tips for Developing an LMS RFP

Association eLearning

So, you’re ready to take the initial plunge into eLearning, and you’re thinking of issuing a request for proposal (RFP). Distributing an RFP is a wonderful way to “set the stage” for your ideal learning management system (LMS). An RFP is especially beneficial if you have a lot of requirements, because it gives you a simple way to evaluate and compare numerous LMS systems. When the going gets tough, it may be tempting to copy another organization’s RFP requirements.

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Getting Started with Online Member Education

Association eLearning

How much will it cost? Submit a Request for Proposal (RFP) outlining your association’s goals and needs. Way back when I was just a marketing minion working in development at a nonprofit, I used to attend workshops and classes that would help me learn more about my industry. Although I didn’t join the associations that put these things on, I voraciously ate up the content they were offering, as often as my employer would allow me to attend.

I Need an LMS. Where Do I Start?

Experiencing eLearning

After all, the process often takes a year or more, and the systems themselves can be quite costly. The LMS RFP Template from E-Learning 24/7 is another option with a small list of features you might consider.

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7 Things About eLearning Your CEO/Executive Director Wants to Know

Association eLearning

1: How much will it cost? Make sure you’ve submitted an RFP (request for proposal) to a few LMS providers that offer the features your specific association or organization needs. When considering cost, make sure you take into account the costs of training and implementation, branding, marketing, and integrations. You’ll want to create a cost-benefits analysis that clearly outlines expenditure vs expected return.

5 Must-Have LMS Features To Ensure Return On Investment

Docebo

Download our whitepaper on how to build a better eLearning budget. With such advances in technology at your fingertips, make sure to take the time to match your budget with your business needs, and be prepared to get what you pay for. . Digital Learning Trends Agile Learning build or buy buy LMS buy-in Cloud LMS docebo Docebo LMS Enterprise Learning Technoloy Extended Enterprise LMS L&D Learning Management Software Cost Learning Management System LMS buy-in LMS ROI RFP ROI Saa

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How to Write a Winning RFP to Hire the Best E-learning Vendor

CommLab India

The first vendor proposed a simple e-learning solution with a set of multiple choice questions for assessments, at a cost of $20,000. The second vendor proposed simulations, videos, and a gamified assessment at a staggering cost of $250,000. Before you begin formulating the e-learning vendor selection criteria for your organization, work on the all-important step of writing a request for proposal (RFP). If yes, specify that in the RFP.

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What Buying a Bicycle Would Look Like if We Applied a Typical LMS Selection Strategy

Absorb LMS

To begin with, the cost of purchasing a bicycle can range from a few dollars for a second-hand “beater” to tens of thousands of dollars for a beauty such as this one: Regardless of your budget, you’d likely make a decision regarding what bicycle to buy by first visiting bike shops to see what style may best fit your needs: Do you dream of standing on the winner’s podium after the final stage of the Tour de France? It’s easy to add questions like these to an RFP.

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How do I get the most out of an RFP?

eLearning Blender

Writing an RFP - What a Conundrum! All the articles say that a crucial part of the LMS selection process is writing a quality RFP, but nobody goes on to tell you how. In my own interest, I am going to attempt to answer the question of how to write a quality RFP. Oh yeah, it took me a while to figure it out and you may be wondering the same thing; RFP means "request for proposal." What is an RFP?: Why write an RFP?: How to write an RFP?:

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Open Source LMS: Hidden Costs for Associations

WBT Systems

This is especially true of associations that may be considering implementing an online learning platform for the first time, or those with a limited budget. At first glance, open source LMS may seem to have certain advantages over a commercial, purpose-built association LMS – no upfront licensing costs, full control over how the system can be customized, etc. Hidden Costs of an Open Source LMS.

Kicking the RFP Habit

Breakthrough eLearning

Two weeks ago, in a moment of weakness, I almost submitted a response to a request for proposals (RFP). However, I remembered an earlier vow that I had made to myself never to put myself and my colleagues through "RFP hell" again, was resolute, and I ignored the invitation. I have won and lost my fair share of RFP competitions in the past. a favourite vendor was already selected and the RFP process was a bureaucratic necessity to prove "due process").

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How to Choose the Right LMS? Ask a Learning Tech Analyst

Talented Learning

That’s why we communicate requirements in a structured request for proposal (RFP). If qualified vendors want to be considered, they must reply to the RFP in full. Typically, it takes 90-120 days to define requirements and use cases, develop an RFP and gather responses, organize product presentations with finalists, select a solution and negotiate a contract. 6) Can we choose the right LMS without issuing a formal RFP? 12) How should I budget for growth?

Lessons Learned: LMS Feasibility Study

Petra Mayer

Lessons for the RFP process. There were a lot of lessons that will help to develop a more detailed RFP (Request for Proposal). For example, it would be beneficial to incorporate into an RFP: Keep all criteria of your requirements separate and provide a templated response form for the vendors to complete. Involve all Subject Matter Experts prior to the RFP to ensure all their needs have been captured appropriately. Reduction in Learning and Development costs and time.

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I Need an LMS. Where Do I Start?

Experiencing eLearning

After all, the process often takes a year or more, and the systems themselves can be quite costly. Five Tips and an RFP Template : Choosing the Right LMS is another article from Learning Solutions Magazine with tips for selecting the right LMS. Even if you don’t plan to do a formal RFP, this template can help you think about questions you should be asking. The LMS RFP Template from E-Learning 24/7 is another option with a small list of features you might consider.

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LMS License Models: What in the World is Going On?

Talented Learning

“How much does an LMS cost?” The license cost can be front loaded in year 1, grow with you or be contractually consistent over time. We gathered LMS pricing from vendor websites, public RFP results, interviewed buyers and asked the vendors. In follow-on posts we define known pricing tiers in each model and ranges of cost a buyer can expect to pay. Costs will only increases with the purchase of additional modules and/or users.

Traps To Avoid When Hiring An Instructional Designer

Spark Your Interest

Engaging A Firm Through A Request for Proposal (RFP) Process. The norm of past decades, especially for bureaucratic entities, was to put out an RFP to engage a company on a project. Conversely, today’s reality is that successful companies don’t respond to RFP’s because they don’t need to. The RFP process is mostly an outdated purchasing practice. Those who spend the time to respond to a formal RFP often do so because that can’t secure enough work.

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LMS Selection Roulette: Who Can You Trust?

Talented Learning

You pay “annual support and maintenance” fees but continue to use an older version of LMS software because upgrade costs are prohibitive. You periodically activate and deactivate users to stay under the license count, trying to minimize costs. 2) Calculate and Compare Current/Future Costs. If your approach is methodical and coherent, it’s easy to get budget authorization. If possible, calculate costs per category. What budget parameters makes sense?

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Why Moodle?

eLearning Blender

A huge factor in my case is that I had zero budget to implement eLearning in my organization so I didn't have many options. However, when it comes down to it, Moodle met most of the requirements I had listed out and met those requirements at the lowest cost by a long shot. Write an RFP - Writing a request for proposal (RFP) really helps you to analyze what exactly you need in an LMS. Tags: Tools Moodle LMS Low Cost eLearning Why Moodle?

3 Priority Questions for your LMS Feasibility Study

Petra Mayer

How much does it cost? Typically, this is done through a “Request-for-Information” (RFI) process or through a “Request-for-Proposal” (RFP). How much does it cost? There are many factors that impact the cost of your Learning Management System : System licensing costs. Maintenance costs. Implementation costs by the vendor or related third party. System integration costs by third party vendors with other systems. Costs savings.

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Custom Elearning: How To Get Started

Learning Pool

This is also a good time to confirm deadlines, budgets and who needs to sign off on the project. . A short, high-impact course is better for the learner and better for the budget, and you can always add later. . Creating bespoke courses need not be expensive or difficult.

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How to get the most out of your instructional designer

Spark Your Interest

Actually the whole RFP process is often a waste of time for all parties. An RFP shouldn’t be a list of specifications, it should be an open invitation to help you solve a problem. Tell your instructional designer what’s really important to you – is it cost? And, everyone has budget constraints, so be up front with these. (or how to be a good “client”).

Benay: “Not enough innovation is being developed in Canada”

Trajectory IQ

They’ll insist that they are under the same rigid procurement or Request For Proposal (RFP) process as any small/medium IT company in Canada. Unfortunately when it comes to proposals and RFP’s, most small Canadian IT companies like mine might have one or two people responding to RFP’s. IT firm to write the definition around the RFP to save some time and effort. IT firm writes his or her own requirements into the RFP, who do think will win the project?

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“Not enough innovation is being developed in Canada”

Trajectory IQ

They’ll insist that they are under the same rigid procurement or Request For Proposal (RFP) process as any small/medium IT company in Canada. Unfortunately when it comes to proposals and RFP’s, most small Canadian IT companies like mine might have one or two people responding to RFP’s. IT firm to write the definition around the RFP to save some time and effort. IT firm writes his or her own requirements into the RFP, who do think will win the project?

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Making The Jump Into eLearning

ICS Learning

While many larger companies have already transitioned into e-Learning and embrace it as a vital component of their overall training efforts, many mid-size and smaller companies have been waiting on the sidelines observing how the technology, methods, and costs evolve. These new options have made e-Learning much more achievable for smaller companies with limited resources and budgets. The other advantage to this approach, beyond cost and quality, is time.

How to Pick the WRONG Learning System

eLearning 24-7

I understand you do not want to hurt other people’s feelings or you have been notified that you have to ask all these departments for their suggestions, but no one ever says you have to take all that stuff and stick it into your RFP or documents or make it an important component of the decision making process. Blasting out an RFP to everyone or dozens of vendors is an awful idea. and then submit a scaled down RFP for more information and if you so desire, request a demo.

Hiring a Technology Consultant

Web Courseworks

What’s in an effective request for proposals (RFP) for a consulting project? In a good response to your RFP you should expect to see the following things: A clear understanding of your situation. The investment required (cost). How well were costs contained throughout the project? How much should I budget for my total investment? Generally, for-profit companies have more in their budgets for consultants than do nonprofit organizations.

LMS implementation without frustration

Petra Mayer

Provide specific recommendations for the RFP process. As this was an RFI process, this exercise will need to be repeated during the RFP stage. On the other end of the spectrum, you may receive a response to your RFI or RFP (Request for Proposal) from a consultancy, who specializes in the implementation of a system such as SAP. Be sure to get a good understanding of this during the RFP phase to avoid unpleasant surprises.

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How Can Associations Improve Member Education? Ask a Learning Tech Analyst

Talented Learning

The cost of inaction will be high and sales will be low! 7) How can our education programs appeal to younger members on a limited budget? This outreach strategy is commonly used to expand globally in a cost-effective manner. We have a tight tech budget. Some systems offer a licensing structure that lets you start small at a very reasonable cost. Then as you scale the program over time, you can absorb additional costs incrementally, in a sustainable way.

Virtual Learning: Rewriting the Playbook in Turbulent Times

Talented Learning

Use your trade show budget to fund your full online pivot. • Embrace a Content Marketing Frame of Mind. How large is the budget you previously allocated to live training? Assign team members, required resources, milestones, deadlines and costs. To obtain budget approval, you’ll need to collect and consider all data that is available and relevant. • Pay Attention to External Audience Needs. Can you expand your LMS footprint effectively and cost-efficiently?

Five Ways to Buy an LMS You Will Hate!

Talented Learning

Download one of many free LMS RFP templates, and you can quickly have 1000 “must have” requirements that you will never use – and 3 “nice to have” future requirements. This leads to decisions made in haste as budget deadlines loom. Buyers quickly get to the point where they must send the RFP or potentially run out of time for selection and implementation in the budget year. So they send the RFP to too few or too many.

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Top 5 Reasons You Will Leave your LMS – and How to Switch Successfully

Association eLearning

Too costly. Often, organizations choose a vendor by sending out a Request for Proposal (RFP). When the vendors receive this RFP, they are expected to “check the box” to indicate if their system provides that feature or not. This can reduce your cost and help you avoid ruling out qualified (and honest) LMS vendors that might be the perfect fit for your organization. 5 Creative Ways to Market Your eLearning on a Budget - June 20, 2013.

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Ultimate eLearning terms you should know: Part 2 (M-Z)

LearnUpon

Companies should be wary of the value a “free” learning platform can deliver and alert to the costs quickly accrued in maintaining, updating and supporting an LMS without a vendor. Despite its low cost and flexibility, Moodle’s weaknesses can make it a costly choice for companies with conflicting needs and requirements. RFP (request for proposal ): Document prepared by organizations to help assess LMS vendors during a selection process.

Essential Steps BEFORE Planning for an LMS Implementation

WBT Systems

When you have decided on your requirements, then generally the process goes something like this; first an RFP is developed and then a scan of available LMS in the market is done. Once completed the RFP is sent to those that the organization believes will meet their needs. It is also important to communicate this both to the wider organization and to potential vendors as part of the RFP process, to help set expectations on both sides, and provide a clear goal to work towards.

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Can you recommend an LMS?

eLearning 24-7

The problem with asking random folks to recommend an LMS is that they have no idea on what specific functionality you need, nor your budget, nor your challenges or issues you are facing, nor your requirements, nor your training approach or L&D approach, nor your experience with e-learning. Yet, as I have often noted, it is rarely pushed upon in an RFP, let alone a demo. You the consumer can use the support card as part of your RFP process, which I strongly recommend. .

Cal State Online Plays Small Ball

Allison Rossett

The goal. “The goal is to increase capacity at California State, where massive budget cuts have coincided with a rising demand for higher ed degrees,” wrote Steve Kolowich in a review of the plan. ” What about the cost of online classes? Other than an extensive RFP process which will invite experienced providers into some aspects of the mix, few details are provided.

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